Dundee Clubs Tuesday Pool League
Constitution

 

1 Name and Object

The league shall be known as the Dundee Clubs Tuesday Pool League (hereinafter known as the DCTPL) and is open to teams representing pubs and clubs in the Dundee area as long as the membership conditions are met.  The object of the DCTPL is to encourage fair play, sportsmanship and to endeavour to foster the game of pool in Dundee.

 

2 Membership

Membership of the DCTPL is subject to the following conditions:

2.1 Each pub/club (hereinafter known as a venue) must have two tables (each a playable standard) available for each match and these tables are for the exclusive use on Tuesday evenings from 8pm.
2.2 Each team must consist of a minimum of 9 players and a maximum of 16 at any one time.
2.3 Every player must be signed to the member team they are playing for.

3 Administration

The DCTPL will be administered by a Working Committee in the following positions:

• Chairman
• Secretary/Treasurer
• Match Secretary

In addition to the working committee 2 Captains will be invited to sit on any Disciplinary Committee or Complaint Committee convened to deal with any disciplinary/complaint matters.  Should any of the Working Committee be involved the disciplinary/complaint then a replacement Captain will sit in place for the purpose of that disciplinary/complaint matter only.

Each Working Committee post will have a 2 year life period and must be voted on at the required AGM.  Each person can stand for re-election if they wish.  If a committee member wishes to resign prior to the two year period being completed then an alternative can be voted on at an AGM/EGM who will sit until the original two year period is up.

The disciplinary committee will have the power to apply sanctions against teams/individuals as required for breach of any of the DCTPL rules or bringing the league in disrepute.

Each position on the Working Committee will receive an honorarium to cover expenses for the season.  It is up to each Working Committee member to decide if they wish to accept the payment or not.  These amounts as of season 2012-12 onwards, or until changed at an AGM/EGM, will be as follows:


• Chairman £50
• Secretary/Treasurer £50
• Match Secretary £150
 

4 Finance

The DCTPL’s finances will be administered by the Secretary/Treasurer who will have responsibility for collection of all league membership fees, individual competition fees (via team captains), payment of prize money (individual competitions), purchasing of trophies and other league expenditure.  The following will apply in respects of the DCTPL finances

4.1 No products or services will be purchased without the full consent of the Working Committee. 
4.2 The Secretary/Treasurer will keep detailed accounts and receipts of all transactions.
4.3 Any payment from DCTPL funds will require two from three signatures from the working committee. 
4.4 A full financial report will be issued to all Captains at the AGM (along with copies of the previous year)
4.5 The DCTPL accounts will be audited prior to the AGM by the Chairman and one Captain who is not on the DCTPL Working Committee.
 

5 DCTPL Meetings

There will be three full meetings (AGM, registration and January) per year at which all Captains are required to attend. In addition the working committee will also meet as required to conduct draws for cup events and competitions as required and Captains are welcome to attend to witness these draws.  If any Captain is unable to attend a meeting then a representative may attend in their absence, and however the representative votes is binding as if the Captain had voted themselves.

5.1 Annual General Meetings (AGM’s)

The AGM will take place within 4 weeks of the league finishing and a minimum of 3 weeks prior to the league start.  All Captains will receive 21 days’ notice of the AGM date.

The AGM will be used to discuss and agree, amongst other things the following:

• Nomination and agreement of committee (2 yearly basis)
• Setting of clubs fees.
• Changes to the Constitution (if required)
• Season Format.
• Cup Competitions.
• Admission of new teams.
• Items tabled to the secretary.
• Honorariums.

5.1.1 Any item that any team wishes to table at the AGM must be with the Secretary, in writing (email is acceptable), a minimum 10 days prior to the AGM.

5.1.2 All existing teams from the previous season are eligible to vote on matters at the AGM with each team entitled to one vote.  New teams admitted to the league cannot vote on any changes until they have completed one full season.  Committee members cannot vote unless they also represent a team.  This will ensure fairness across the League.  In the event of a tied vote the status quo will apply.
 

5.2 Registration Meeting

The registration meeting will take place a minimum of 8 days prior to the season start and will be used for, amongst other things:

• Collection of league fees
• Issue of all paperwork required by team captains
• Cup Draws
 

5.3 January Meeting

The January meeting will take place usually on the 2nd or 3rd Monday in January and will be used for amongst other items:

• Collection of individual fees
• General Discussion of season so far
 

5.4 Extraordinary General Meetings (EGM’s)

EGM’s will be convened by the Working Committee to resolve matters that will require agreement from the League Captains. EGM’s can also be called by a Team Captain to discuss issues they believe need raised but only if they have support of a minimum 75% of the League Captains.  If a Captain cannot achieve 75% support then no EGM will take place.  Voting at an EGM will follow the format set out for AGM’s.  Applications for an EGM must be presented to the Chairman in wiring.
 

6 DCTPL Matches

6.1 The World Pool-Billiard Association Blackball Rules in force at the time of matches will apply to all matches played in the league with the following rules changes.

6.1.1 Rule 7C will be removed and any foul shots shall be treated as a standard foul.

6.1.2 Rule 8a will be removed; however a two minute time limit will apply to the first visit to the table by a doubles team after the team breaking has completed their visit.

6.2 League matches will consist of 8 single matches and 4 doubles matches in which all frames must be played.  Captains will name their first 5 players and then the remaining 3 players prior to the commencement of the fifth frame.  Doubles can be entered in pairs of two or all four at one whichever the Captain wishes. All players must be present at the venue their when names are entered on the team sheet.  If for unforeseen reasons a player has to leave before their match then a substitute player can be entered but again this player must have been present for the commencement of the first (if they were named in the first 5), sixth frame (named in the last 3) and first doubles match if named in a doubles match.  If a player is named on a team sheet and not present when the required game is due to commence will result in the loss of said frame. 

6.3 In the case of cup matches an extra singles match will be played

6.4 Each team has the opportunity to play a match with a minimum of 5 players and if this was to happen then the opposing Captain has the right to select up to 2 opposing players they choose to play twice.  No player however will play 3 singles matches.  This rule will be known as the “6 man rule” and this can be only used by teams a maximum of 3 times in league matches only, and if this used then both captains must notify the match secretary at the completion of the match. If both teams are playing a match and are making use of the 6 man rule it is not permitted for the captains to come to an agreement and select their players to play twice.  If a team commences with 5, 6 or 7 players and subsequent players arrive then they shall be eligible to compete in the doubles session provided the doubles session has not started

6.5 In the event of players playing out of match order then the matches concerned will be stopped and the correct players will be played.

6.6 All league and cup matches are expected to start at 8:00PM and if any team is running late due to unforeseen circumstances then contact must be made with the opposing Captain to inform them of the situation, where some grace will then be given.  In the event of a team arriving after 8:05 PM and not having notified the opposing captain then the opposing Captain is entitled to claim a whitewash victory (12-0 in league matches and 7-0 in cup ties).  Teams who are found to be in the habit of turning up late at venues will be asked to appear before the committee.

6.7 If a team is unable to fulfil a fixture for any reason, then contact must be made with the Match Secretary as soon as possible. If the Match Secretary cannot be reached then contact must be made with any other member of the Working Committee.  Only in the direst of circumstances will a postponement be allowed and this will only happen if:

• The Working Committee is in agreement.
• The Opposing team are in agreement.
• An alternative date is available without causing fixture disruption.

6.8 In league matches ALL 12 FRAMES must be played.  Any teams found to be offering or accepting frames without play will be asked to appear before the committee.

6.9 All scores must be sent by text only to the Match Secretary, immediately on completion of the match, by both Captains (this is to alleviate possible errors in scores submitted).

6.10 Frame difference will be used in all league table positions with the exception of the league title.  In the event of two or more teams tying on points for the league then a play-off(s) will be used to determine the title.

6.11 Teams found guilty of playing an unregistered player in any match will result in loss of the match concerned 12-0 (7-0 in a cup-tie) regardless of the eventual score.

6.12 When filling in team sheets there must be a minimum of first initial and surname entered.  Entering only first names or nicknames is not allowed.  Captains are to retain all team sheets for inspection of any Disciplinary/Complaint committee that may need them.
 

7 Individual Competitions

The DCTPL will run individual competitions for the season which may or may not (depending on popularity and time constraints) consist of:
• Singles Tournament
• Doubles Tournament
• Four Man Even
• Scottish Doubles Tournament
• Player of the Year

These events will be decided at the AGM for every season. Entrance to these events is at a cost per entrant (which will be decided at the AGM) and these fees MUST BE PAID no later than 7 days following the January meeting.  Should names be submitted for the competitions and no fees paid then the entrants will not be allowed to compete in the competition.  No entrance fee is payable for the Player of the Year competition.  Team Captains are responsible for the collection and payment of entrance fees and will supply a list of names and confirmation of payment.
The format for each individual competition will be decided at the AGM.  Once a format has been agreed it cannot be changed.  Any players/teams found to have qualified for the next round of an individual competition whilst deviating from the agreed format will expelled from the competition.
The format decided for season 2012-13 onwards or until changed at an AGM/EGM will be as follows:
Singles: All matches are the best of 5 with the exception of the final is the best of 7
Doubles: All matches are the best of 3 with the exception of the final which is the best 5.
Four Man Team: The competition will be played with 3 singles and then 2 doubles.  If a team has only 3 players then each must play a singles and a doubles match with one player playing twice in the doubles.  If a team has four players the any 3 from 4 must play singles and all four players must play doubles.
POTY: All matches are the best of 3 with the exception of the final which is the best 5.

 

8 Player & Team Registration

The following conditions apply in respect of team registrations:
8.1 Teams are required to be present at the AGM to confirm the continuing membership of the league.
8.2 Membership fees for each team must be paid no later than the Registration meeting.
8.3 All teams are required to complete a registration sheet for all players.  These will be issued at the AGM and must be returned at the registration meeting. 

The following rules apply to player registration:

8.4 A maximum of 16 signed players at any one time.
8.5 A minimum of 9 signed players.
8.6 New players must be registered by 7pm on the Monday before any Tuesday match to be eligible.
8.7 Players can transfer between clubs, subject to agreement with both captains,     and again this must be notified to the Secretary by the Monday prior to any Tuesday Match.
8.8 No player can only play for more than 2 clubs in any one season.
8.9 No players can be signed, transferred or released after December 31.
 

9 Cup Finals & Neutral Venues

All individual competitions, league play-offs, cup semi-finals and finals will be played at neutral venues.  Every effort will be made to distribute the neutral venues as evenly as possible amongst all different venues.  When neutral venues are used the captain for the venue concerned must ensure that:
9.1 The venue is notified of the event taking place.
9.2 Refreshment are available at half time. 
9.3 Where venues provide cash/keys for the tables this is made available to the Captains or Controllers on the night.
9.4 Where venues provide open tables this is this case on the night.

At Final events all efforts will be made to have a member of the Working Committee there to present the trophies involved. Match balls will also be provided by the DCTPL for all Semi Final and Final events.
 

10 Competition Trophies

All competition trophies presented to winning teams/individuals will remain the property of the DCTPL and the winning teams/individuals will, during the time they are in position of the trophy, have full responsibility for its safekeeping.  Any damage to or loss of a trophy during this time will be charged to the team/individual involved.  This will include, but not be limited to loss, theft, or accidental damage.  All trophies are required to be returned to the Working Committee no less than two weeks prior to the relevant final being played.

 

11 Team/Venue Withdrawals

Should any team withdraw from the league then the following will apply:

11.1 In the event of less than 50% of the league fixtures being completed then every result achieved will be removed and the league table re-calculated.
11.2 Should any team leave after 50% of league fixtures being completed then only results since the commencement of the second half of the league will be removed and the league table re-calculated
11.3 If any team leaves the league and players from that team have entered and paid to play in the individual competitions then they will be allowed to continue and play. 
11.4 Teams leaving the league prior to completion of the league calendar will not receive any allocation of neutral venues. 
11.5 Should any team from the league find themselves “homeless” due to closure of their venue they should contact the Match Secretary who will do their best to arrange fixtures to assist the team in question where possible.  Failure to complete fixtures due to “homelessness” will be dealt with outlined in section 6 DCTPL Matches.
11.6 Teams that wish to or asked to leave their venue for reasons other than closure will need to ask for an EGM to be convened to try and resolve their fixture issues.

 

12 Complaints & Protests

Should any Captain wish to raise a protest regarding any match must do so in writing to the League Secretary no later than the Monday following the match concerned.  Protests will not be heard when it concerns the judgement of a referee unless this is regarding the application of match rules.
Complaints regarding match schedules and neutral venues should be made to the Match Secretary who will attempt to resolve the issue.

All other complaints must go to the Secretary who will attempt to resolve the issue. 

Should any Captain make a complaint and be dissatisfied with the response from with the Match Secretary or Secretary then this matter will be escalated to a Complaint Committee comprising of the Working Committee and two Captains, (who represent teams not involved in the complaint), who will judge on the matter.  If the Captain is still aggrieved the next step will be for them to ask for an EGM as per item 5.4 of the constitution.

 

13 Digital Media

The DCTL has the following digital media:
• Website (www.dctpl.org.uk) which will have all results, league tables, individual competitions and news posted on a weekly basis.

• A Facebook page used for general information announcements from the league to which people can post replies to.  Posts which the DCTPL deem to be inflammatory or have possible legal issues will be deleted and abuse of this page will see the poster banned and if the poster is a member of the league they will be asked to appear before the committee.

• Twitter (@DundeeTuePool) which will have weekly results posted.

• All digital media and any intellectual property rights will remain with the DCTPL.

 

The above was adopted at the

Annual General Meeting of the
Dundee Clubs Tuesday Pool League on
27 July 2012 held at
North End Social Club, Dundee

Signed                           Signed                               Signed
Neil Cosgrove           Graeme Lawrence                 Dave keogh
           Chairman                 Match Secretary            Secretary/Treasurer

 

Download a copy here